How to get more guests to upload photos

You've created your event in Snaplet and printed the QR code — but how do you make sure guests actually use it? The difference between a half-empty gallery and a complete photo archive depends on how you present and promote the QR code during the event.

Here are concrete strategies for maximising guest uploads — whether it's a wedding, a company party or a private celebration.

QR code placement is everything

The most important factor for getting guests to upload is whether they see the QR code at all. A QR code tucked away in a corner gets ignored. Place it where guests naturally spend time and have a moment to pull out their phone.

On the tables

The most effective spot. Guests are seated, have their phone at hand, and have time between courses. Print the QR code in A5 or A6 and place one on each table. Add a short message like "Scan and share your photos from the evening".

By the entrance

A large QR code (A3 or bigger) at the entrance catches guests as they arrive. They can scan right away and be ready to upload from the very first moment.

At the bar or drinks table

People often queue or wait at the bar. It's a perfect moment to scan a QR code. Place it next to the drinks list or on the bar itself.

At the bathroom

It sounds odd, but the bathroom area is one of the places where guests have the most time to pull out their phone. A small QR code on the mirror or by the sink can be a pleasant surprise.

Announce it during the event

Even the best-placed QR code works better when guests get a verbal nudge. Here are moments that work particularly well:

At the welcome

Mention it briefly as guests arrive or during the first speech: "We've set up QR codes on the tables — scan it and share your photos so we get them all in one place." It takes ten seconds and sets the scene for the rest of the evening.

Between speeches or activities

When there's a natural pause in the program, guests are receptive to a reminder. A quick "Remember to upload your photos via the QR code!" can make a big difference.

Late in the evening

Many of the best photos are taken late in the evening. A reminder after dessert or before the dance floor opens can capture a new wave of uploads with atmospheric photos.

Timing is crucial

Guests are most likely to upload at certain points during an event. Understand these moments and you'll get significantly more photos:

Arrival

Guests are fresh and curious. They have time to scan the QR code and understand the concept.

Between courses

Waiting time at the table is perfect. Guests have their phone and nothing else to do — ideal for uploads.

After highlights

Right after a speech, dance or surprise — that's when people take the most photos and are most motivated to share.

Before they leave

A last reminder as guests start to head out. The photos are still fresh on their phones.

More practical tips

Use the live gallery as motivation

When guests see their own photos appear on the big screen, it motivates others to upload too. The live gallery is the best driver for more uploads. Read more about the live gallery.

Set up a photo booth as an ice-breaker

A tablet set up as a digital photo booth draws guests in and makes them aware of the concept. Once they've used the photo booth, they're also more likely to upload from their own phone.

Share the QR code digitally before the event

Share the QR code or a link in the invitation or a group chat before the party. That way guests already know what to do when they arrive.

Add a short message to the QR print

A QR code alone isn't enough — add a message like "Share your photos here!" or "Scan me and upload your party photos". It makes clear what the code is for.

Common mistakes that lead to fewer uploads

Avoid these classic pitfalls:

Only mentioning it once: Guests need several reminders throughout the evening. One quick remark at the welcome is rarely enough.
QR code in too small a format: A business-card-sized QR code is hard to see and scan. Print it in at least A5 — bigger if possible.
No text on the QR print: Without context, guests don't know what the QR code does. Always add a short explanation.
Placement in an invisible corner: If the QR code is tucked away, nobody sees it. Choose visible spots with high traffic.

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